If an Applicant's CV has ranked high enough, they will be invited to participate in an Interview. The Interview and Selection Panel are ACSEP Fellows and the process is coordinated by National Office.
The interview session is held in October each year and at one location, usually in Melbourne or Sydney. The interview has an attendance fee, which must be paid prior to attending the interview.
Prior to the interview, the Applicants will be asked to complete and return a "Preferred Training Practice" form. This form lists the Training Practices that are on offer for that year's intake. Applicants are to order the Training Practice in preference of being allocated at that Practice if they were successful after the interview. Applicants should order their preference based on a number of factors, such as compatibility with the Practice, the Practice's values and what the Practice can offer - preference should not be based on how close the Practice is to where the Applicant lives.
On the interview day, 5-7 Applicants are grouped together and are invited to attend at a particular time. Interviews are structured in a Round-Robyn styled Multiple Mini Interview format. There are usually 6 interview rooms, each with 2 interviewers who ask 1 or 2 questions per room, creating a total of 10 questions. Applicants spend about 10min per room with about 1min to rotate to the next interview room.
Each Interviewer scores the responses independently and together the interview room comes up with one final score. All questions are weighted equally and thus the total interview score will be the scoring of 10 questions.
The areas of evaluation during the interview include:
At the completion of the interviews, the Applicant's scores are tallied, analysed and then ranked amongst all of the interviewed Applicants.
Once the interviews have finished, the interview scores are combined with the CV scores to calculate an overall ranking.
Applicants who rank high enough will be considered for matching with an available Training Practice.
For example, if 30 Applicants are interviewed, but there are only 10 available Training Placements, the top 10 ranked Applicants will be first considered within the Selection Process.
The matching of the highest ranked Applicants with available Training Practice involves comparing the Applicants Placement preferences (as advised in the "Preferred Training Placement" form) and working with the matched Training Practice Supervisors to determine a suitable pairing. This process can take 2-3 weeks before final Applicant <> Training Placement matches are confirmed.
Notification of a successful placement within a Training Practice, and therefore on the ACSEP Training Program, is usually advised 2-4 weeks after interviews. Applicants have 1 week to accept or decline the offer. If a first round offer is not accepted, the Interview and Selection Panel may choose to offer the placement to another Applicant.
Applicants who decline an offer or do not rank high enough to be offered a position on the Training Program will be notified by the College within 2-4 weeks of the interviews. They are welcome to reapply to the Training Program in future years by submitting an updated CV and potentially participating in the Interview process again.
Because ACSEP's Training Placements are held within privately owned SEM clinical practices, the yearly intake is determined by how many of these Practices put up their hand to take a first year Registrar. This number fluctuates each year and the available Practices will often be very different form year to year.
As a guide, in 2018 there were 14 Applicants accepted onto the Training Program, while 2019 saw 12 Applicants accepted onto the Training Program.
The available Training Practices tend to be located all over Australia and New Zealand. While an available Training Practice may be located near the Applicant's home address, it does not mean the Applicant will be offered the closest Practice to them. Often successful Applicants are required to relocate if they choose to accept the offer - whether this is interstate or even between Aus and NZ.
Training Practices either offering full time or a part time loading. While an Applicant may wish to commence the Training Program full time or part time, this may not match what the Practice is offering. There may be some room for negotiation about this with their Practice Supervisor, however the Applicant should consider this as part of their offer.
Accepted Applicants are usually expected to stay within their offered Training Practice for 2 years.
Those who have been successfully placed onto the Training Program will be sent induction and on-boarding information, forms and documents from National Office. New Registrars seek out their Training Practice, get to know their Supervisors and start to think about their Training Plan for their first year.
The Training Program year starts on the 1st of February, with Training commencing on the first Monday in February. New Registrars are required to attend the next ACSEP Conference for an induction workshop, to attend the full conference and to make a short presentation about a research topic.
New Registrars are also required to pay the one-off Registrar On-boarding fee (Student Amenities Fee) (button below). The first year of Registrar Membership is due around June.
Applicants who are unsuccessful after the Interview stage may reapply to the Training Program during subsequent years. Applicants are required to submit an updated CV to include all the new items they have completed during those subsequent year(s). If the Applicant's CV is ranked high enough, the Applicant will be invited to attend another interview (interview fee must be paid in full).